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Invoice Coordinator

AAA Northeast

This is a Contract position in Elko, NV posted November 30, 2022.

Overview: Provides administrative support and coordinates invoice processing in support of the Marketing department.

Oversees internal invoicing payment processes, reconciles submitted invoices to ensure accurate and timely payments, monitors available discounts, collects data and generates reports, abides by internal controls set forth by the Finance department .

Provide Five Diamond service in all transactions Responsibilities: Acts as central first point of contact for the assigned department; assist and build relationships with Club employees, management and outside vendors or any service interactions.

Maintain, prepares and track report for department appropriate areas of responsibilities.

Maintain any office equipment and supplies.Managing all aspects of invoice processing including but not limited to managing incoming invoice database, entering, processing and tracking invoice/payment data through multiple systems, reconciling payments to submitted invoices, and researching/resolving payment disputes.

Performing specific duties relating to processing payments, reconciling balances, and identifying/troubleshooting invoicing issues on a regular basis.

Ensures timely payment of media, production, materials and G&A invoices; examines expenses for accuracy and maximum return of cash rebates while identifying areas for cost savings.

Entering invoice and glgloding data into Concur invoicing software.

Coordinate process and programs with multiple stakeholders and understand outcome and objectives.

Builds relationships with external and internal customers; resolves problem by researching situation, providing information; engenders credibility by developing a comprehensive knowledge of Club or department policies, procedures and services; delivers Five Diamond service in all interactions.Researches and gathers routine information/data from a variety of in-house and outside sources for department management upon request; May administer department incentive and/or bonus programs.

Qualifications: Education/Licenses/ Certifications: High School diploma required, Associates or Bachelors Preferred.

Experience: 1-3 years Administration/accounting experience preferably in a service industryExperience with Microsoft Office requiredKnowledge of Concur Solutions preferredSkills & Abilities Think, Act & Be Safe.

Encourage, build, and maintain mutual trust, respect, and cooperation with others.

Ability to listen to, understand, and communicate with others by telephone, in written form, electronically, or in person.

Ability to prioritize, organize, and accomplish work to achieve specific goals.Ability to schedule and plan assigned activities so that goals and priorities are achieved.Willingness to work along external departmentsWritten communication skills and adaptability to be able to interact with internal colleagues and external vendors in a professional manner.Demonstrated problem solving ability.Written communication skills and adaptability to be able to interact with internal colleagues and external vendors in a professional manner.Knowledge of accrual accounting principlesStrong attention to detail.

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