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Administrative Assistant

Incline Property Management

This is a Contract position in Incline Village, NV posted July 20, 2021.

Experience: At least 1 – 2 years experience as a corporate receptionist in a clerical or administrative role. Preference to experience within the service industry.

Education Requirement: College Degree preferred 

Job Description: As an Administrative Assistant located at our front desk, you will be the first point of contact for our company. Your administrative task are detailed to offer support to your designated Community Association Manager (CAM). This position is intended to advance you to a Community Association Manager.

Duties & Responsibilities:

Board/Association Meetings

  • Prepare a meeting agenda and distribute the agenda to fulfill the public notice requirements, at the direction of the board and/or CAM
  • Attend board and association meetings
  • Prepare and send correspondence to board members and association concerning association business

Association Business

  • Assist with compiling real estate escrow documentation when not yet available
  • Prepare and mail Association New Homeowner Packets, notifications, correspondence, etc.
  • Prepare new BOD officer packets
  • Purchase Office Supplies for Association as directed by CAM
  • Prepare Association Forms as required for government filing
  • Assist CAM with gathering information for insurance claims
  • Perform routine inspections of Association Common Areas as assigned
  • Verify Insurance coverage on any contractor who is being considered
  • Distribute parking permits and maintain spreadsheet
  • Compile ARC applications when necessary
  • Respond to phone inquires
  • Assist/train Homeowners in web portal
  • Prepare maintenance work orders
  • Prepare homeowner violation notice
  • Maintain Association files both physical and digital; and binders
  • Maintain Association database and contact information

Financial/Budget Business

  • Assist with Financial Review Sheet
  • E mail financials to BOD on a monthly basis
  • Upload financials to web portal (BOD and Homeowners when approved)
  • Coordinate financial review and/or audit with outside resource

General Duties as Needed

  • Answer phones
  • Order Office Supplies
  • Deliver mail to post office
  • Miscellaneous errands to Associations
  • Maintain calendars
  • Track copies and mailings for billings
  • Set up filing cabinets and Association files
  • Coordinate front desk coverage

Compensation: $18 – $22/hour DOE

Full-Time Position: Monday thru Friday (8:00 am to 5:00 pm)

This is a non-exempt position in order to benefit by Nevada overtime pay regulations.

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